Salesforce Certified Data Architecture Practice Test

How should attachments in an invoicing system be categorized for reporting?

1. Add additional options to the standard ContentType picklist field

2. Add a ContentType picklist field to the Attachment layout

3. Create a custom picklist field for the Type on the standard Attachment object

4. Create a custom object related to the Invoice object with a picklist field for the Type

The correct answer is: Create a custom object related to the Invoice object with a picklist field for the Type

Creating a custom object related to the Invoice object with a picklist field for the Type is the most effective approach for categorizing attachments in an invoicing system for reporting purposes. This method provides a structured way to manage and categorize attachments, allowing for more detailed reporting and analysis on the types of documents associated with each invoice. By using a custom object, you can tailor the relationships and fields to fit the specific needs of your business. This ensures that all relevant attributes of the attachment can be captured and easily reported on, enhancing data integrity and usability. Incorporating a picklist in the custom object allows users to select from predefined categories, promoting consistency and reducing errors in categorization. This strategy also scales better with complexity, as adding new categories or types in the future can be managed within the custom object without impacting the standard object structure or necessitating changes to the Attachment definition. Managing attachments through a related custom object organizes the data in a more logical manner, allowing reports to pull data based on the defined relationships efficiently. The other options, while potentially useful in specific situations, do not provide the same level of organization and clarity for reporting purposes. Leveraging a related custom object helps create a more superior structure for data management in the invoicing system.